Outlook 2019 is an email software program developed by Microsoft. Outlook for Windows is part of the Microsoft 365 suite (formerly known as Office 365) but it can be downloaded independently. This email client communication program makes it easier for you to view, store, and organize all your messages. The program has also taken a cue from another Microsoft 365 program - Word. Outlook can now read your messages aloud to help you understand the message you’ve received.
Those upgrading from Outlook 2016 will see all the features in this version of Outlook as well as a few new ones. The Accessibility Checker has been updated to support international emailing standards and offers handy recommendations to make your documents more accessible to the recipient/s. Sending emails will become easier as the Focused Inbox helps you view your most important messages first.
It does this by segmenting the mail into two categories: Focused and Other. Your key emails will be on the Focused tab, keeping the other messages accessible but out of the way. You don’t need to worry about missing messages as the program will inform you about all the messages that enter the tabs.
The catch with Focused Inbox is that it requires a Microsoft 365 or Exchange email account. Those that do not have the required email account can still organize their messages. Organize any of your mail folders by adjusting the inbox’s filters. Filters vary from All Mail, Unread Mail, and Mentioned Mail. By clicking Unread Mail, you will see all the messages you haven’t opened on your screen.
It’s different from Mentioned Mail where it shows all the messages your name or email was mentioned - both read and unread messages. Another way Outlook makes it easier for you to keep track of your emails is by reading it aloud to you. Those that need to multitask between reading emails and other obligations can use this tool.
The program will recite your messages for you so that you can complete other tasks while you’re listening. It’s not a default feature so you will need to tick the Show Read Aloud tool in the Ease of Access settings. You can also keep track of meetings, appointments, and other tasks even if your colleague is located in a different country.
Outlook allows you to add multiple time zones to your calendar so you can see what time of day it is in their area, and see which time they’re available for a meeting. Once you’ve sent the request to meet, you will see which ones agree or disagree with the timeslot, or have not responded yet. All the reminders you’ve set will pop up over the windows you’re working in.