Zoho Docs is a comprehensive document management solution, which can be used for creating, collaborating, storing and sharing a variety of documents. With support for Zoho CRM, Zoho Projects, and Zoho Mail as well, Zoho Docs provides a comprehensive and flexible way to share files, and edit and track documents.
Not only can you store all your files securely in a centralized location, Zoho Docs also becomes the homepage for all your documents, spreadsheets, presentations, pictures, music, and videos.
Zoho Docs acts as an online collaboration tool, where you can share documents and files with team members. Shared files are easy to access and it is straightforward to collaborate with colleagues who are situated elsewhere. With Zoho Docs; you can also undertake numerous tasks with stored files, such as archiving, attaching files to email, and importing/exporting documents etc.
Document Sharing and Collaboration
Sharing files with Zoho Docs is very similar to Google Drive. Here, you can enter email addresses and set permissions by selecting a file and sharing it (documents have perma-links for sharing outside of Zoho Docs). Entire folders, as well as individual documents can be shared with whoever you choose; from single users to multiple groups.
A really great secure feature is that you can share a document, password-protect, and set an expiration date as well. This ensures all users who have access, will be denied access upon its expiration.
Zoho Docs also provide an Android and iOS app to enable mobiles access for users. The app has a matching interface and users can access, create, and edit files in the same manner you would via a desktop computer. The app also allows you to view all of your folders, sort them by name or date, and search for files.
Zoho Docs uses a freemium, subscription pricing model, with a free 15 day trial available (no credit card required). Zoho Docs provides three plans to choose from; Free, Standard, and Enterprise. The Free plan allows you to have 25 users, with 5GB free per user. The Standard plan is priced at $5 per user, per month, with 50GB storage per user. Finally the Enterprise plan is priced at $8 per user per month, with 100GB storage per user. The free plan includes unlimited file and folder sharing, desktop sync, editing tools, user management, and version history. The Standard plan adds tasks, password-protected documents, and role-based access. The Enterprise plan includes all Standard's features plus the ability to email documents directly to a Zoho account, restore deleted documents, and transfer ownership of files.
Zoho Docs is geared towards SMBs, however it is scalable and can provides businesses of any size an affordable solution to their document management needs. The platform us is very easy-to-use and offers a professional suite of features for business users. These include file sharing and collaboration, project management, and document retention.
Getting started is relatively easy, and the learning curve is shallow. Demo videos and start up guides are also available in case you need them and support is also available by phone and email.